"Hold Back the Snow" is coming up quickly. We need you to act quickly to reserve your spot on the Hopkins Ultimate team event of the season. The following email summarizes the pertinent details. (One unfortunate piece of information, however.... due to a scheduling conflict at Northfield Lines, we will be riding on Richfield Lines instead. Sadly, the coach does not come with Bullet, since he works for Northfield Lines. I am, however, told it is a brand new coach. Sorry.) On the upside, even with the higher gas prices, the trip cost for athletes and parents is less than it was last year.
Departure on Friday, October 17.
11:45 a.m. - start loading the bus at from Adath Jeshurun Congregation parking lot (just north of Hopkins High School, across the street from the practice fields)
12:30 p.m. (SHARP!!!) the Hold Back the Snow Express will leave for Winnipeg.
There will be one stop enroute to the US-Canadian Border for dinner (participant responsibility)
We should arrive at the hotel in the neighborhood of 9 - 10 p.m.
I've posted Mapquest directions to Winnipeg on this site that can be downloaded (PDF file), if anyone wishes.
Return on Sunday, October 19... ok, more likely early Monday morning...
According to the tournament director, the championship games are tentatively scheduled to begin at either 2 or 2:30 p.m. Assuming they end by 4 p.m. and we are able to be on the road by 5 p.m., the Hold Back the Snow Express should arrive back at the Adath Jeshurun Congregation parking lot at about 2:00 a.m. Monday morning (allowing for a brief dinner break and border crossing). For the athletes who will be calling for rides home from the synagogue, we let them know to make contact with their parents/drivers when the bus is 1-2 hours out of Minnetonka. Chaperone cell phone numbers will also be provided to parents when the bus departs on Friday.
Hotel Information
We are staying at the:
Holiday Inn Winnipeg-Airport West
2520 Portage Ave.
Winnipeg, MB R3J3T6, Canada
Reservations: (877) 863-4780
This is the same hotel the team stayed in last year. It is located no more than a mile west of Assiniboine Park, where Hold Back the Snow is played. All guest accommodations feature in-room coffee makers, fridge, iron/ironing board, remote control 25" color cable TV, AM/FM clock radio & working desk area complete with computer access & 2 2-line phones. Wireless high-speed Internet. The Holidome Recreational facility includes an indoor pool, fitness center, sauna, whirlpool, air hockey, foosball and arcade. For more hotel information, please click or paste the following link into your browser:
http://www.ichotelsgroup.com/h/d/hi/1/en/hotel/ywgap?_requestid=1341276
Note: This hotel does not offer a complimentary breakfast, but we have been given a room in which we can set up a breakfast for the athletes. More information to come on that.
Athletes (4 per room) and Coaches rooms will be paid for by Hopkins Ultimate. Parents and other family members wishing rooms are welcome to reserve one of the six rooms we have set aside for this purpose. To reserve one of these rooms, contact John Dailey ASAP at jdailey@healthmarketer.com or call me at 612-508-6965. The room price is $127.80 per night (including all taxes) for up to 4 people. You will be able to put the room on your credit card upon arrival at the hotel.
Tournament Fees
As I said, this year's trip will actually cost a bit less than last year's, even though gas prices are a bit more this year. The fees are as follows:
Athletes: $190.00 (includes: coach/bus, room for 2 nights, coaches' per diem expenses, and tourney registration)
Parents/Chaperones: $90.00 for coach/bus ride only (and yes, that is roundtrip...)
Pay via PayPal
Fees can be paid quickly and easily online, simply by clicking the PayPal button in the upper right of this site. Because PayPal deducts its fees from the payment, we must assess a small extra fee for this convenience. Consequently, if you pay via PayPal, please pay the following amounts:
Athletes: $196.00
Parents/Bus Only: $93.00
Pay via Check
Please make checks payable to "Hopkins Ultimate". Checks must be received by October 13 (not sent on that date). Checks and/or notorized permission slips should be mailed to:
Sheri Brenden
2317 Archers Lane
Minnetonka, MN 55305
FEES MUST BE PAID AND NOTORIZED PERMISSION SLIP
MUST BE TURNED IN BY MONDAY, OCTOBER 13, 2008!!!!!!
MUST BE TURNED IN BY MONDAY, OCTOBER 13, 2008!!!!!!
-- OR YOU WON'T BE ESCAPING TO CANADA.
Border Crossing Information
For complete information on border crossing requirements, please refer to the following links:
Canadian Border Crossing Services:
http://www.cbsa-asfc.gc.ca/publications/pub/rc4161-eng.html#P003
Or the U.S. Custom website: http://www.cbp.gov/xp/cgov/travel/vacation/ready_set_go/land_travel/docs/
It will be critical to have notorized Parental Permission Slips signed by both parents authorizing Hopkins Ultimate to accompany your children into Canada. "Minors travelling alone must have proof of citizenship and a letter from both parents detailing the length of stay, providing the parents’ telephone number and authorizing the person waiting for them to take care of them while they are in Canada. If you are travelling with minors, you must carry proper identification for each child such as a birth certificate, passport, citizenship card, permanent resident card or Certificate of Indian Status." (from the Canadian Border Services Agency web site). I've created a Permission Slip for your use and have uploaded it to this site. If you're not able to download it, please contact me by email and I will forward it to you in either PDF or Word document format. Please note, also, the acceptable forms of identification mentioned above.
Stay tuned for more border patrol bulletins....
Watch for a post from Jake tomorrow identifying the Winnipeg players.
Thanks for letting me help on this. Please feel free to email questions to hopkins.exec@gmail.com or you can call me at 612-508-6965.
John Dailey
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